Every vendor bill, one view.
Today, vendor utility bills live in mailboxes, accounting inboxes, and PDFs scattered across drives. Otto Invoice Processing pulls them all into one operational layer — ingested, tracked, paid in batches, and reconciled to property P&L every month.
No rate change. Invoice Processing ships into Otto Billing at the same per-unit rate.
The vendor side is where the money disappears.
Most billing platforms stop at the resident invoice. The vendor side — bills arriving, getting paid, getting reconciled to owner P&L — is left to a different system. The result: late fees, missed bills, recovery rates that drift unnoticed, and quarterly reconciliations that take days.
"I track vendor bills in three different mailboxes, two spreadsheets, and a calendar. I lose maybe $3,000 a year just to late fees on bills that didn't get paid."
— Property manager, 600 units, TX
Cycles slip. JEA didn't send the April bill. Otto knows your normal cadence and flags the missing one before it becomes a late fee.
Selecting twelve vendors and initiating an ACH batch should take 30 seconds, not an afternoon of bank-portal drudgery.
Owners want monthly clarity. Otto reconciles every vendor cost back to property P&L automatically — operator confirms, doesn't reconstruct.
Where the operational layer becomes the system of record.
Five capabilities that turn the vendor-side workflow from a series of mailbox jobs into a single dashboard. Coming next in the Otto Billing release cycle, included at no additional per-unit cost when shipped.
- Every bill, every property, one view — not scattered across mailboxes or spreadsheets
- Filter by vendor, property, utility, status, due date — instant. Save views per role.
- Auto-association with the cycle that consumed each bill — no manual matching
- Unpaid · scheduled · paid · past due — visible at a glance, color-coded
- Days-to-due countdown on every bill. Late-fee risk surfaced before it materializes.
- Reconciliation status per bill — matched to cycle, allocated to units, complete
- ACH batches initiated from Otto — select bills, approve, ship as one transaction
- Per-property approval policies — single approver, dual approval over thresholds
- Automatic remittance and confirmation back to vendor records
- Otto learns each vendor's normal cadence — and flags the bill that didn't arrive
- Missing-bill alerts before they become late-fee events
- Per-property cadence calendar — see what's expected this week, this month
- Vendor costs match owner P&L cleanly every month — automatic, audited
- Variance-to-budget tracking per property, per utility, per vendor
- Owner-facing recovery and expense reports generated from reconciled data
- Every action logged — bill received, approved, scheduled, paid, reconciled
- Role-based controls — who can approve, who can initiate ACH, who can reconcile
- Exportable audit log for owner reviews, year-end accounting, and disputes
Want to be on the early-access list?
Tell us about your vendor-bill workflow. If it's a fit for early access, we'll bring you in once Invoice Processing is ready for real cycles.
Founder Partners get first access — and first input on what ships in v1.